Woodseats Medical Centre

Access to medical records

Your care records

The practice is registered and complies with the Data Protection Act 2018 (DPA 2018). Any request for access to notes by a patient, patient’s representative or outside body will be dealt with in accordance with the Act. Please contact the Practice Manager for further information.

Summary Care Record

If you’re registered with a GP surgery, you’ll have a Summary Care Record unless you’ve chosen not to have one. It contains basic information including your allergies, medicines and any reactions you’ve had to medicine in the past. By storing all this information in one place, it makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

You cannot get your Summary Care Record online. If you’d like to see it, speak to your GP.

To opt out of having a Summary Care Record, speak to your GP or another health professional.

Coronavirus update: During the coronavirus outbreak, you will also have extra information added to your record. This includes significant medical history (past and present), reasons for medicines, care plan information and vaccinations.

For further information, follow this link to visit the ‘How to access your health records’ page on the NHS website.


The General Medical Services GP Contract requires practices to use GP2GP for transferring electronic health records.

You will expect GPs to have your medical records for your first consultation at the new practice. With GP2GP, the record arrives straight after the registration. In comparison, paper medical records can take weeks or months to arrive.

GP2GP also means practices can support the Health Secretary’s objective that patients should have digital records that follow them around the health and social care system.

Find our more about GP2GP on the NHS website

Your data matters to the NHS

Your health records contain a type of data called confidential patient information. This data can be used to help with research and planning.

You can choose to stop your confidential patient information being used for research and planning. You can also make a choice for someone else like your children under the age of 13.

Your choice will only apply to the health and care system in England. This does not apply to health or care services accessed in Scotland, Wales or Northern Ireland.

Find out how this data is used and how to opt out on the following link:


Access to your information

Your medical record will include details such as your name and address, details of any diagnosis and treatment you receive including drug prescriptions and test results, details of contact you have with other health professionals, such as visits to clinics and relevant information from other health professionals.

The handling and sharing of personal information is controlled by law and guidance such as the Data Protection Act 1988.  We will not release information about you to your relatives, friends or carers unless you say we can.

Further information can be requested from the Practice, or from your local Patient Service Team (PST). The PST can be contacted by telephone on 0114 2712400 or email PST@sth.nhs.uk  we collect totally anonymised data for a DoH agency which is absolutely untraceable to you.

You can ‘opt out’ of this if you wish.  Please ask the Reception/Admin Manager for details if you are in any way concerned.

From time to time we work with other professional bodies for research and study purposes and your consent will be sought.

Date published: 10th October, 2014
Date last updated: 2nd March, 2022